Invoice Generator for Gyms
Professional invoices for fitness centers, personal trainers, and health clubs.
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Running a Gym? Here's How to Bill Right
Whether it's memberships, PT sessions, or supplements - clear invoices mean fewer chargebacks and happier members.
Membership Billing That Makes Sense
Whether monthly, quarterly, or annual - always show the billing period and renewal date. Members dispute charges they don't understand.
Personal Training Packages
List sessions individually or as a package. Include trainer name and session dates - it helps when clients ask "what did I pay for again?"
Auto-Pay = Fewer Headaches
If you use auto-pay, note the card on file and next billing date. Transparency prevents "mystery charge" complaints.
State Your Policies Upfront
Cancellation fees, session expiration, no-refund policies - put it on the invoice. If it's in writing, you're protected.
Gym Invoice FAQ
What should I include in a gym invoice?
A gym invoice in the US should include your gym’s name and contact details, the member’s name and ID, a unique invoice number, billing period, itemized charges (membership fees, personal training, supplements or add-ons), payment terms, applicable state and local sales taxes, and the total amount due.
How do I invoice for personal training sessions?
List each personal training session or package separately, including the number of sessions, rate per session or package price, trainer name, and total cost. Showing package savings per session can help clarify pricing for members.
Can I add recurring billing information?
Yes. Include the billing frequency (monthly, quarterly, or annual), the billing period covered, next billing date, and auto-pay or subscription details if applicable. This ensures members clearly understand recurring charges.
What payment methods should I accept?
Most US gyms accept credit/debit cards, bank transfers (ACH), and auto-pay. Clearly list accepted payment methods, your payment gateway details, and any installment or payment plan options.
Do I need to charge tax on gym memberships?
Tax requirements vary by state and sometimes by city. Gym memberships are taxable in many US states but not all. Always check your state and local sales tax regulations and include any applicable taxes on the invoice.
How do I handle refunds and cancellations?
Clearly state your refund and cancellation policy on the invoice or in the terms section. Include required notice periods, any cancellation fees, and whether refunds are full, partial, or pro-rated.