Invoice Generator for Travel Agencies
Generate professional invoices for tour packages, flight bookings, and holiday itineraries.
What I've Learned Billing Travel Clients
Bookings, deposits, itinerary changes - travel invoicing has its own quirks. Here's what actually keeps clients happy and payments on track.
Break Down Everything
"Trip to Paris - $2,500" raises questions. But "Flights $800, Hotel $1,400, Service Fee $300" makes sense. The more transparent you are, the fewer emails you'll get later.
Always Include the PNR
The booking reference number ties everything together. When a client asks "what does this payment cover?" six months later, the PNR answers that question immediately.
Track Deposits Clearly
Split payments cause half my client questions. Use the "Deposit Paid" field religiously. Show what's collected vs what's due - no ambiguity.
Keep Flight Times Separate
Invoices are for money. Attach the itinerary separately. If the schedule changes (and it will), your invoice stays accurate even when flight times don't.