VAT Invoice Generator for UK

Create compliant VAT invoices for UK businesses.

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Net Total: £ 1,500.00
Net Total: £ 250.00

VAT Invoicing in the UK: What Actually Matters

HMRC takes VAT seriously. Here's what you need to know to stay compliant and avoid awkward conversations with inspectors.

Why VAT Invoices Exist

A VAT invoice isn't just paperwork - it's what allows VAT-registered customers to reclaim input tax. If the invoice is incorrect or missing key details, they can't reclaim VAT, which reflects badly on you. A proper VAT invoice signals professionalism and compliance.

When You Must Issue One

If you're VAT-registered and supply goods or services to another VAT-registered business, you must issue a full VAT invoice. For consumer sales, a receipt is usually sufficient - however, if a customer requests a VAT invoice, you are required to provide one.

Simplified VAT Invoices (£250 Rule)

For sales of £250 or less (including VAT), you may issue a simplified VAT invoice. This contains fewer details but is still valid for VAT purposes.

6 Years of Records (No Exceptions)

HMRC requires VAT records - including invoices - to be kept for at least 6 years. With Making Tax Digital (MTD), digital record-keeping is mandatory for most businesses, so maintaining clean digital invoices is essential.

The Non-Negotiable Fields on a VAT Invoice

  • Sequential Invoice Number: Must follow a clear, logical sequence - gaps invite questions.
  • Supplier Details: Business name, address, and VAT registration number.
  • Invoice Date: The date the invoice is issued.
  • Tax Point (Time of Supply): Required if different from the invoice date.
  • Customer Details: Customer name and address; VAT number if they are registered.
  • Description of Supply: Clear explanation of goods or services provided - vague wording is not acceptable.
  • VAT Breakdown: Net amount, VAT rate (typically 20%, unless reduced or zero-rated), VAT amount, and gross total.

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