Invoice Generator for Construction Contractors
Tailored for general contractors, subs, and construction projects. Includes site address and deposit handling.
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Lessons from the Jobsite
Construction invoicing has quirks that other industries don't. Here's what actually matters when billing for builds.
Get the Site Address Right
In construction, your lien rights are tied to the property address. If you ever need to file a mechanic's lien, having the exact project site address on every invoice is critical.
Split Labor from Materials
Many states tax materials differently than labor. Some states don't tax labor at all. Splitting these out on your invoice keeps you compliant and builds trust with clients.
Construction Invoice FAQ
What is a construction invoice?
A construction invoice is a formal bill sent by contractors to clients for work performed, materials used, and expenses incurred. It serves as a payment request and a legal record of the transaction.
What should be included in a construction invoice?
Include project details (name, address), your company info, client info, invoice number, date, payment terms, and a detailed breakdown of labor, materials, and other costs.
How do I split labor and materials?
List labor and materials as separate line items. This provides transparency for the client and helps with tax compliance, as labor and materials may be taxed differently in some states.
What is retainage in construction billing?
Retainage is a portion of the contract price (usually 5-10%) withheld by the client until the project is substantially complete. Ensure your invoice clearly shows the total amount, less retainage.
When should I send a construction invoice?
Invoices are typically sent at agreed-upon milestones (e.g., foundation complete) or at regular intervals (e.g., monthly progress billing). Check your contract for specific billing schedules.
How do I handle change orders?
Invoice for change orders separately or as distinct line items on the main invoice. Reference the approved Change Order Number to avoid disputes and delays in payment.